Last updated: 03 November 2025
 

Safe Able & Fair Recruitment Ltd. (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, store, and protect your information when you visit our website or use our recruitment services.
 

1. Who We Are
 

Safe Able & Fair Recruitment Ltd.
Company number: 14617152
Registered office: Mount View Terrace, Totnes, England, TQ9 5EB
Email: recruitment@safe-af.co.uk
Telephone: +44 7471 633248

We are a recruitment agency providing staffing and crew to event companies and venues across the UK.
 

2. The Information We Collect
 

We may collect and process the following types of personal data:

- Name, address, and contact details
- Date of birth and right-to-work documentation
- Employment history, skills, and qualifications
- Bank details (for payroll)
- Emergency contact information
- Communications with us (email, phone, forms, etc.)
- Website usage data (via cookies or analytics)
 

3. How We Collect Your Information
 

We collect data when you:

- Apply for a role via our website or job adverts
- Register with us as a candidate
- Provide your details during recruitment or onboarding
- Communicate with us by phone, text, email, or social media
- Visit our website (automatically collected technical data such as IP address and browser type)

- Use our online enquiry form
 

4. How We Use Your Information
 

We use your personal data to:

- Match crew and candidates with suitable roles
- Manage recruitment, onboarding, and payroll
- Communicate with clients and crew
- Comply with legal and contractual obligations
- Improve our services and website experience
- Send relevant updates or job alerts (where you have consented)
 

5. Legal Bases for Processing
 

We process your data under the following lawful bases:

- Contract: to provide recruitment and employment services.
- Legal obligation: to meet tax, employment, and right-to-work requirements.
- Legitimate interests: to operate and grow our business.
- Consent: for marketing communications or optional data processing.
 

6. Sharing Your Information
 

We may share your data with:

- Our clients (employers) for work placement consideration
- Payroll and HR service providers
- IT, website, and cloud storage providers (e.g., Google Workspace)
- Legal or regulatory authorities when required by law

We ensure all partners meet UK data protection standards.
 

7. International Data Transfers
 

Some of our IT systems (such as Google Workspace) may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.
 

8. Data Retention
 

We keep personal data for as long as necessary to fulfil the purposes it was collected for — typically up to 2 years after last contact, unless required longer by law. You may request deletion sooner (see Section 9).
 

9. Your Data Protection Rights
 

You have the right to:

- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Request data portability - this applies to crew/candidates only and will be provided in a downloadable format, to be downloaded by the crew/candidate submitting the request
- Withdraw consent for marketing at any time

To exercise your rights, contact us at recruitment@safe-af.co.uk
 

10. Cookies
 

Our website may use cookies or analytics tools to improve functionality and understand visitor behaviour. You can manage or disable cookies in your browser settings.
 

11. Complaints
 

If you have concerns about how we handle your data, please contact us first.

If you’re not satisfied, you can lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk
Telephone: 0303 123 1113
 

12. Updates to This Policy
 

We may update this policy from time to time. Any changes will be posted on this page with an updated date.